Leadership Training Videos
Courtesy of
Huntsville Council of PTAs
Secretary
The secretary is responsible for keeping accurate records of proceedings of the local PTA.
Responsibilities:
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Maintain an accurate list of memberships as received from the membership chair.
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Record all business transacted at each general meeting, board meeting, and executive committee meeting and present the minutes for approval at the next meeting.
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Have for reference at each meeting: bylaws; agenda; minutes of previous meetings, including treasurer’s reports; list of committees with members’ names; and list of PTA members.
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Prepare in advance of each meeting an agenda, if requested by the president.
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Call meeting to order in the absence of the president or vice presidents, unless bylaws specify otherwise, preside until a chair pro-tempore is elected. Count a rising vote when requested by the presiding officer.
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Act as custodian of all records, except those specifically assigned to others, and promptly deliver all records to successor.
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Conduct the correspondence of the association.
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Notify officers, committee members, and delegates of their election.
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Send notices of board and general meetings.
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Secretary Resources
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