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Leadership Training Videos 

Courtesy of

Huntsville Council of PTAs



The secretary is responsible for keeping accurate records of proceedings of the local PTA.



  • Maintain an accurate list of memberships as received from the membership chair.

  • Record all business transacted at each general meeting, board meeting, and executive committee meeting and present the minutes for approval at the next meeting.

  • Have for reference at each meeting: bylaws; agenda; minutes of previous meetings, including treasurer’s reports; list of committees with members’ names; and list of PTA members.

  • Prepare in advance of each meeting an agenda, if requested by the president.

  • Call meeting to order in the absence of the president or vice presidents, unless bylaws specify otherwise, preside until a chair pro-tempore is elected. Count a rising vote when requested by the presiding officer.

  • Act as custodian of all records, except those specifically assigned to others, and promptly deliver all records to successor.

  • Conduct the correspondence of the association.

  • Notify officers, committee members, and delegates of their election.

  • Send notices of board and general meetings.

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